Data Backup Security
Closing the door, but leaving a window open
Ok, so you've done all you could to secure your network. You've also educated your personnel against giving out personal
information to anyone not in the company with a valid reason for getting the info. You've done wonderfully so far. Now,
what happens to the backups you're creating every week? Does someone take them home to use as coasters? As secure as you
can make your network, leaving backups laying around for anyone to access is like leaving your house keys and a detailed map
in the subway. Not very bright at all.
Lock and key
Keep all tapes not immediately being used for writing in a secured environment. Free access to data is the easiest way to
compromise information. All the company servers should already be secured in a locked, climate-controlled environment,
so the only other concern for the tapes would be in transit and storage. Keep a check-in/check-out log for each group
of backup tapes. If anything should go wrong, you would have a paper trail to follow.
Restricted section
Keep access to stored backups restricted to only a few people who need access. The office secretary doesn't have any reason
to access storage, so don't give her the access codes. The fewer people who have access, the better your security will be.
No security is fool-proof or perfect, but minimizing the risks will go a long way to both appeasing the insurance company
and tracking down the culprit if anything happened.
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